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Data, Monitoring and Professional Development Manager

Job Descriptions

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Position Purpose

Under the supervision of the Head Start Director this position has three major responsibilities:

  1. Coordinates professional development and training services for agency with primary focus on program and direct service staff.
  2. Works closely with Agency Consultants to ensure accurate reporting and procedural.
  3. Provides strategic and tactical support to the Agency by analyzing and interpreting the data to provide creative solutions.

Essential Job Responsibilities - Performance Indicators

Professional Development/Training Coordination: (50%)

  1. Schedule, facilitate monthly training committee meetings.
  2. Create and monitor agency training plan. Identify, develop and provide additional training as determined by surveys, emergent issues and other agency needs.
  3. Collaborate with consultants and managers to ensure: mandatory trainings (admin, component, food service, transportation, etc.) are included in annual training plan.
  4. Collaborate with CDD Consultant to ensure that annual training for classroom staff meets Performance Standard and state licensing mandates.
  5. Monitor training budget and expenditures.
  6. Collaborate with IT department to identify and implement technology resources related to training needs.
  7. Assist Human Resources Department in developing and maintaining tracking systems for education/certification plans and maintain records.
  8. Maintain records and disburse Teacher quality funds for staff education requests approved by the Training Committee.
  9. Collaborate with CDA team to assess process and to identify training hour requirements for staff.
  10. Ensure that training/educational opportunities/resources are communicated to staff via portal postings, fliers.
  11. Participate in the planning and implementation of the annual self-assessment process.

Data Analyst: (50%)

  1. Ability to become a data interpretation expert, should have knowledge of data analysis tools and computer systems technology.
  2. Assures the integrity of project data, including data extraction, storage, manipulation, processing and analysis.
  3. Collect and collate appropriate data for usage in databases.
  4. Accurate coding of variables from original information or data and completing statistical analyses as required.
  5. Analyze data with standard statistical methods, providing written summary of data analyses.
  6. Participate in ongoing decisions concerning data collections, study design, methodology, and data analysis.
  7. Provide support for research projects, including location and participants.
  8. Perform other duties as requested.

Minimum Qualifications:

  • BA/BS or MA in Early Childhood Education, Business Administration, Statistics, Non-profit Administration, or related field.
  • Minimum of two years of professional level experience preferably in a social service or business administration environment including grants administration, monitoring/training responsibilities.
  • Demonstrated teaching or training skills.
  • Ability to think and problem-solve creatively
  • Strong project management and time management skills; highly organized and detail-oriented
  • Ability to set and revise policies and procedures while brokering buy-in from all stakeholders
  • Demonstrate capacity to frame complex situations and present options
  • Enjoy working independently and as part of a team
  • Excellent oral and written communications skills.
  • Advanced computer skills required (TS Gold,,Webcaf, Word, Excel, Outlook and Powerpoint)
  • Current enrollment in Child Care Division-Central Background Registry.
  • Valid Oregon Driver's License/ Proof of auto insurance/DMV check
     

Physical/Mental Abilities and Processes:

  • Ability to communicate (verbal and written) effectively and appropriately with others.
  • Ability to work independently, while collaborating with agency and community resources.
  • Ability to provide compliance monitoring in a proactive and supportive manner.
  • Substantial problem solving to devise solutions which address organizational deficits or potential deficits in a changing regulatory environment
  • Ability to make decisions in the recommendation of training and /or referral to address assessed needs.
  • Ability to translate theory and professional training into practical solutions

All communications are potentially sensitive and are subject to Head Start's policy on confidentiality.

Position information

48 weeks,
Exempt Position/Non Barg Unit
Supervised by Head Start Director

Head Start of Lane County is an EEO Employer.

Policy Council approved: September 2015