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Facilities Manager

Job Descriptions

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Position Purpose

To coordinate the function of the Facilities Department: delegate assignments and oversee progress of work orders; meet and coordinate with subcontractors; manage budget; coordinate routine maintenance. Maintain related records and ensure compliance with Head Start Performance Standards.

Essential Job Responsibilities: Performance Indicators

Administrative / Supervision (30%)

  1. Hire, train, supervise, coach and evaluate the performance of Facilities Assistants.
     
  2. Promote a cooperative team environment.
     
  3. Facilitate regular staff meetings and problem solving sessions.
     
  4. Maintain a system of consistent and accurate exchange of information with staff, vendors and subcontractors.
     
  5. Perform on site evaluations and collaborate with Regional Managers (RM) regarding safety and compliance.
     
  6. In tandem with Operations Director, assure that expenditures are appropriate within allowable budget.

Planning and Documentation (30%)

  1. Monitor Facilities Request Tracking to ensure requests are appropriately handled and resolved in  a timely manner.
     
  2. Schedule and coordinate repairs with subcontractors (electrician, plumber, locksmith, etc.)
     
  3. Assess facility needs: evaluate and prioritize Facilities Tracker Requests to determine assignments/scheduling and determine when projects should be contracted out.
     
  4. Prepare and coordinate job bids, repair costs and estimates.
     
  5. Organize and maintain appropriate documentation for all facilities and maintenance jobs, projects and equipment.
     
  6. Assist with planning and coordination of community volunteer events.

Maintenance / Facilities (30%)

  1. Coordinate facility construction, renovations and playground development
     
  2. Coordinate and/or perform routine emergency repairs and maintenance at all sites.
     
  3. Assist facility staff in all aspects of the job as needed.
     
  4. Monitor and evaluate the quality and completion of jobs.
     
  5. Coordinate and/or perform after hour emergency facilities and maintenance calls.

Misc. Job Responsibilities (10%)

  1. Conduct and attend meetings and training as appropriate.
     
  2. Ensure annual inventory for tools and equipment.
     
  3. Perform other duties as assigned.

Minimum Qualifications

  • Minimum High School Diploma or GED, Associates or Bachelors Degree in business or related field desirable.
  • Minimum one year supervisory experience, directing, scheduling, and evaluating maintenance/facilities staff.
  • Minimum two years experience in repair and maintenance of equipment, furniture, fixtures, facilities systems, grounds and structures.
  • Intermediate to advance computer skills, including internet and e-mail.
  • Valid Oregon's Driver's License.
  • Must have scheduling flexibility to perform occasional after hours emergency services.
  • Employment contingent upon the results of the following:
    • Enrollment in the Child Care Division - Central Background Registry
    • DMV check
    • Drug Screen
    • Physical capacity examination

Knowledge, Skills and Abilities

  • Substantial decision making relative to personnel, safety, fiscal and facility/maintenance management.
  • Significant problem solving and diagnostic skills.
  • Ability to interpret and implement a variety of regulatory standards and guidelines.
  • Ability to communicate (verbal and written) effectively and appropriately with others.
  • Advanced knowledge and ability to repair and maintain equipment, furniture, fixtures, facilities systems, grounds and structures.
  • Regular lifting up to 70lbs, to load and transport bulk supplies, furniture, fixtures, etc.
  • Occasional lifting of over 70lbs., with assistance.
  • Regular crouching, bending, twisting, stooping, kneeling, etc. to facilitate various repairs and maintenance activities.
  • Regular reaching including over-head to stock and retriever supplies, equipment, painting, repairs, etc.
  • Regular keyboarding, filing, phone and computer use sitting at workstation.

All communications are potentially sensitive and are subject to Head Start's policy on confidentiality.

Position Information

  • 52 weeks.
  • Exempt Position
  • Supervised by Operations Director

Policy Council Approval: May 2008
Update: August 2016