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Position Purpose

Assists the Finance Department in maintaining accurate accounting systems for Head Start of Lane County, including but not limited to: general ledger transactions,budgeting, payroll, financial analysis, audit preparation and retirement plan administration.

Essential Job Responsibilities – Performance Indicators

I Accounting Support (55%)

  1. Assist with A/P, A/R, inventory, and payroll functions.
  2. Conduct monthly audit of employee benefit status, including payment of insurance premiums, flexible spending accounts, etc.
  3. Verify and adjust invoices as needed and prepare requisition orders for all benefit provider payments.
  4. Track COBRA payments from terminated employees; maintain accurate records and terminate coverage when appropriate.
  5. Process employee unemployment claims.
  6. Assist with monthly new hire/rec-class orientations, EWS and unemployment training.
  7. Assist with reception desk coverage weekly, with a commitment to provide the highest level of customer satisfaction.
  8. Interact with staff in a professional manner and respond to their requests efficiently and effectively, so as to ease and improve communications regarding finances.

II General Ledger Accounting (30%)

  1. Prepare transactions for posting including A/P, A/R and journal vouchers.
  2. Reconcile assigned General Ledger accounts monthly.
  3. Assist with annual audit and other periodic audits as required.

III Budgeting (15%)

  1. Take part in annual budget committee meetings along with Finance Director.
  2. Assist in the preparation of the annual budget, agency budgets, and government funding applications and status reports.
  3. Ability to both analyze financial data and develop solutions to the problems encountered along with solid written and verbal communications skills is required.

Minimum Qualifications

  • Associates Degree in Accounting or related field preferred, but not required.
  • Not for profit accounting systems experience and payroll experience preferred.
  • Excellent working knowledge of Microsoft Office, especially Excel and Word.
  • Strong attention to detail, accuracy, and clarity related to efficient and effective financial operations, while understanding materialist thresholds and the importance of accuracy.
  • Ability to work in a busy environment, under pressure without compromising accuracy, attention to detail and courtesy ins essential.

Knowledge, skills and Abilities:

  • Strong organizational skills, with the ability to monitor and prioritize work load to meet various deadlines.
  • Proven ability to understand and utilize complex computerized software systems.
  • Well developed interpersonal skills; ability to get along with diverse personalities; tactful, mature, flexible.
  • Ability to work in a team environment and provide assistance in collaborative fashion.
  • While performing the duties of this job, the employee is regularly required to sit, stand, walk and must occasionally lift and/or move up to 25 pounds.

Misc.

  • Enrollment in Child Care Division – Central Background Registry required prior to hire.
  • All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.
  • This job description may not be all-inclusive, and employees are expected to perform all other duties as assigned and directed by Finance Director. Job description will be reviewed periodically as duties and responsibilities change with business necessity.

Position Information

  • 52 weeks per program year
  • Supervised by Finance Director

This Job Description was last updated on: January 23rd, 2007. August 2021

Revised July 2012. June 2018. August 2021

This job description was last updated on 08/11/2021. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Because this position requires in-person work and is student and/or visitor facing, complete vaccination against coronavirus disease 2019 (also known as COVID-19) is required.

Head Start of Lane County is an EEO Employer.
Head Start of Lane County is an Equal Employment Opportunity Employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Are you able to perform all of the duties stated in the job description?

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