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Position Purpose

Assists the Finance Department in maintaining accurate accounting systems for Head Start of Lane County, including but not limited to: general ledger transactions,budgeting, payroll, financial analysis, audit preparation and retirement plan administration.

Essential Job Responsibilities – Performance Indicators

I Accounting Support (55%)

  1. Assist with A/P, A/R, inventory, and payroll functions.
  2. Conduct monthly audit of employee benefit status, including payment of insurance premiums, flexible spending accounts, etc.
  3. Verify and adjust invoices as needed and prepare requisition orders for all benefit provider payments.
  4. Track COBRA payments from terminated employees; maintain accurate records and terminate coverage when appropriate.
  5. Process employee unemployment claims.
  6. Assist with monthly new hire/rec-class orientations, EWS and unemployment training.
  7. Assist with reception desk coverage weekly, with a commitment to provide the highest level of customer satisfaction.
  8. Interact with staff in a professional manner and respond to their requests efficiently and effectively, so as to ease and improve communications regarding finances.

II General Ledger Accounting (30%)

  1. Prepare transactions for posting including A/P, A/R and journal vouchers.
  2. Reconcile assigned General Ledger accounts monthly.
  3. Assist with annual audit and other periodic audits as required.

III Budgeting (15%)

  1. Take part in annual budget committee meetings along with Finance Director.
  2. Assist in the preparation of the annual budget, agency budgets, and government funding applications and status reports.
  3. Ability to both analyze financial data and develop solutions to the problems encountered along with solid written and verbal communications skills is required.

Minimum Qualifications

  • Associates Degree in Accounting or related field preferred, but not required.
  • Not for profit accounting systems experience and payroll experience preferred.
  • Excellent working knowledge of Microsoft Office, especially Excel and Word.
  • Strong attention to detail, accuracy, and clarity related to efficient and defective financial operations, while understanding materiality thresholds and the importance of accuracy.
  • Ability to work in a busy environment, under pressure without compromising accuracy, attention to detail and courtesy ins essential.

Knowledge, skills and Abilities:

  • Strong organizational skills, with the ability to monitor and prioritize work load to meet various deadlines.
  • Proven ability to understand and utilize complex computerized software systems.
  • Well developed interpersonal skills; ability to get along with diverse personalities; tactful, mature, flexible.
  • Ability to work in a team environment and provide assistance in collaborative fashion.
  • While performing the duties of this job, the employee is regularly required to sit, stand, walk and must occasionally lift and/or move up to 25 pounds.

Misc.

  • Enrollment in Child Care Division – Central Background Registry required prior to hire.
  • All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.
  • This job description may not be all-inclusive, and employees are expected to perform all other duties as assigned and directed by Finance Director. Job description will be reviewed periodically as duties and responsibilities change with business necessity.

Position Information

  • 52 weeks per program year
  • Supervised by Finance Director