Position Purpose

Provides primary case management for the EHS families, develops and maintains family partnerships. Works with community childcare providers to create a successful environment that will promote the growth and development of Head Start children (toddlers/infants) and families. Maintain on-going contact with providers, families and work with all other components including health, nutrition, family services, mental health, special services, resource and referral and parent education. To integrate educational goals and developmentally appropriate practices into the child care settings. Must meet requirements per Federal Head Start Performance Standards and any local, state and or agency policies and procedures.

Essential Job Responsibilities – Performance Indicators

Provider Visits (50%)

  1. Support centers in setting up the physical environment to meet the changing developmental needs of infants and toddlers.
  2. Assess individual and group needs, attending to special needs, specific interests, strengths and concerns.
  3. Adapt curriculum to address and meet individual goals for children as identified in the Individual Family Service Plan (IFSP).
  4. Facilitate and foster healthy relationships between families and primary childcare provider.
  5. Integrate all Head Start components into the learning environment.
  6. Individualize one-to-one and group activities to reflect the unique needs and strengths of all children.
  7. Work with family and appropriate agencies in developing IFSP’s.
  8. Coordinate special needs staff in the environment and develop a collaborative approach that benefits all children in the classroom and meets needs as specified on the IFSP.
  9. Participate in regularly scheduled team meetings to plan for and deliver collaborative services across all components.
  10. Share information regarding child’s progress with team members and the family, and gather information on home issues.
  11. Act as a liaison between family and child care staff.
  12. Assist in planning regular parent meetings and parent support groups with team members.

Home Visits (25%)

  1. Provide home visits which incorporate parent education, health education, child growth and development, peer counseling and support to families.
  2. Work with parent and Adult and Family Services (AFS) caseworker to set up child care scheduling and reimbursement; assess parents’ success in meeting goals visited on family partnership plan; monitor barriers to successful training and employment.
  3. Encourage parent involvement in EHS program improvement.
  4. Complete twice yearly family partnership plans and provide recommendation and referral for relevant community resources.
  5. Maintain monthly contact via home visits, phone call, or small group activity.
  6. Document home visits with reports, prepare and distribute follow-up packets containing additional resource information on medical and social services, parenting skills, and other germane information, etc.
  7. Coordinate with parents, staff and community professionals to ensure that prenatal, well-child exams, immunizations, health screenings, and nutrition assessment are complete and necessary follow up occurs.

Written Documentation (15%)

  1. Maintain accurate written records, including: assessments, IFSP documentation, screening instruments, anecdotal observations, site observation checklists, provider feedback forms, and other required forms.
  2. Complete appropriate documentation for case notes, referrals and follow up.
  3. Maintain security and confidentiality of all written family records.

Miscellaneous (10%)

  1. Plan and facilitate orientation sessions for new parents, provide information on program policies and services, child abuse, confidentiality , legal rights and opportunities for families of special needs children.
  2. Provide crisis intervention referrals and support for families during medical and social emergency situations.
  3. Attend meetings, training’s, and appropriate professional development activities.
  4. Assist in inventory of Family Child Care equipment and lending libraries.
  5. Prepare communication materials, i.e. memos, flyers, referral forms etc. for staff and parents.
  6. Research, prepare and distribute a regular newsletter providing current information regarding family needs, available resources and services to families and staff.
  7. Other duties as requested.

All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.

Minimum Requirements:

  • Minimum of a Bachelor’s Degree in Early Childhood Education or related field and acquisition of Infant/Toddler CDA (Child Development Associate Certificate) within one year of hire.
  • Position requires a combination of at least two years experience combining infant and toddler experience, community collaborations, and family services. Supervisory skills in an educational setting and adult training/education desired.
  • Must have flexible schedule to accommodate family needs, may include some evening or weekend hours.
  • Excellent written and verbal communication skills. Bilingual English/Spanish skills highly desirable.
  • Intermediate to advanced computer skills, internet and e-mail.
  • Knowledge of community resources and referral experience assisting families in need of services is highly desirable.
  • Must have a valid Oregon Driver’s License and proof of insurance and provide own vehicle for home and provider visits.
  • Pediatric CPR/First Aid certification and current Food Handler’s Card required within 30 days of employment.
  • Health Appraisal Questionnaire is required at hire and will be updated annually.
  • At time of hire must be currently enrolled in Child Care Division-Central Bacdground Registry and must renew every two years.

Knowledge, Skills and Abilities:

  • Ability to educate and supervise community child care providers and work in a collaborative fashion.
  • Frequent significant decision and problem solving abilities.
  • Ability to work as a team member collaborating with parents and community resources.
  • Ability to supervise and monitor children at all times to ensure a safe environment. This includes the physical ability to monitor and move quickly in order to respond to children who are very active and may need restraint or redirection in order to insure their safety or the safety of others.
  • Ability to adapt curriculum to meet the needs of all children including at risk, special needs, gifted, and culturally diverse populations and convey this information to community providers.
  • Ability to respond appropriately to an emergency or a crisis situation.
  • Regular driving for home visits and provider site visits.
  • Regular kneeling, stooping, bending, and sitting on the floor to attend to children’s needs.
  • Occasional lifting up to 50 lbs.

Position information

  1. Full Year Position
  2. Supervised by EHS Manager

Job Description created & PC Approved 2001 edited 06/2009. August 2021

This job description was last updated on 08/11/2021. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Because this position requires in-person work and is student and/or visitor facing, complete vaccination against coronavirus disease 2019 (also known as COVID-19) is required.

Head Start of Lane County is an EEO Employer.
Head Start of Lane County is an Equal Employment Opportunity Employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Are you able to perform all of the duties stated in the job description?

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