Position Purpose

Responsible for the administration of the Early Head Start program, including program design and management, oversight of record-keeping and monitoring systems and development of community partnerships. Work in collaboration with Head Start Director, program consultants/managers and community child care providers to deliver EHS services. Must meet requirements per Federal Head Start Performance Standards and any local, state and or agency policies and procedures.

Essential Job Responsibilities – Performance Indicators

Supervision (35%)

  1. Hire, mentor, coach and evaluate the performance of the EHS manager.
  2. Encourage and support professional development opportunities.
  3. Facilitate resolution of conflicts within the EHS program.
  4. Promote a consistent exchange of information in all directions.
  5. Promote training that meets team and individual needs.

Systems Evaluation and Development (25%)

  1. Participate in the design of EHS internal structures, systems and policies.
  2. Ensure adequate systems in place to maintain highest quality of EHS services to children and families in compliance with Head Start Performance Standards.
  3. Ensure consistency in EHS service delivery with attention to inclusive practices and integration of component areas; encourage continuous improvement of systems.
  4. Ensure coordination among components, across levels and with the organization.
  5. Participate in development of EHS program and Community Child Care interagency agreements and contracts.
  6. Prepare annual Program Information Report (PIR) as it relates to EHS.
  7. Prepare EHS program reports for Board of Directors and Policy Council three times per year.

Public Relations (25%)

  1. Establish and maintain relationships and collaborations with public school districts, systems of higher education, and other community agencies and partners.
  2. Attend interagency organizational and planning meetings as appropriate.
  3. Participate in professional development activities and organized community events.
  4. Design and deliver formal presentations.

Facility Development, Budgets, and Grants (10%)

  1. Participate in the development of collaborations and facility development for future expansion of families and/or services.
  2. Assist Executive Director and Head Start Director in development of EHS program budgets.
  3. Research, investigate potential grant opportunities.
  4. Assist with preparation of annual federal and state grants.

Misc. Job Responsibilities (10%)

  1. Participate in weekly Executive Committee planning meetings.
  2. Design and deliver training in areas of expertise.
  3. Interact with members of Board of Directors and Policy Council. Attend meetings as needed.
  4. Attend other agency planning meetings as required.
  5. Regular formal presentations to parents, staff, Board of Directors and community groups to provide information and ensure collaboration and promote advocacy.
  6. Perform other duties as requested.

All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.

Minimum Requirements:

  • Minimum of a Bachelor’s Degree in Early Childhood Education, or a related field, and a minimum of five years professional leadership/management and supervisory experience preferably in an educational non-profit.
  • Significant experience in administration, including balancing regulatory requirements with budget constraints and growing community needs. Head Start or Early Head Start experience preferred.
  • Strong knowledge of theories and practices of Early Childhood Education/Development and Family/Social Services with focus on Infant/Toddler development.
  • Experience in design and delivery of training.
  • Intermediate to advanced computer skills, including internet and e-mail.
  • Must have a valid Oregon Driver’s License and proof of insurance and provide own vehicle.
  • Pediatric CPR/First Aid certification and current Food Handler’s Card required within 30 days of employment.
  • Health Appraisal Questionnaire is required at hire and will be updated annually.
  • At time of hire must be currently enrolled in Child Care Division-Central Background Registry and must renew every two years.
  • Within 60 days of employment, must provide valid proof of enrollment into the Oregon Registry Step’s Program. Application forms will be issued at time of Hire.

Knowledge, Skills and Abilities:

  • Ability to determine and prioritize demanding workload while being flexible to emergent/unplanned needs and situations.
  • Significant decision making and problem solving in many areas including the allocation of resources to program components, supervisory issues, scheduling and provision of program services.
  • Ability to handle highly stressful and sensitive situations in a professional manner.
  • Ability to interpret and implement complex policies and regulations.
  • Ability to work independently and maintain professional boundaries and confidentiality.
  • Ability to exercise tact and discretion in all employee interactions.
  • Frequent sitting for long periods using computer keyboard, telephone and other office machines.
  • Strong organization and time management skills, ability to meet tight deadlines.
  • Occasional standing to file documents, make copies, faxing etc.
  • Occasional lifting up to 25 pounds, stooping, bending standing and reaching

Position information

  • Full Year Position/Exempt
  • Supervised by the Executive Director.

Job description created and Policy Council Approved 6/2009

Update: August 2021

This job description was last updated on 08/11/2021. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Because this position requires in-person work and is student and/or visitor facing, complete vaccination against coronavirus disease 2019 (also known as COVID-19) is required.

Head Start of Lane County is an EEO Employer.
Head Start of Lane County is an Equal Employment Opportunity Employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Are you able to perform all of the duties stated in the job description?

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