Position Purpose

Provide administrative, clerical and operational support for the Food Service Department and Food Service Manager. Acts as back-up for main kitchen operation in absence of Food Service Manager. Develop and maintain required records and systems.

Essential Job Responsibilities: Performance Indicators

Office Support/ Office Systems (45%)

  1. Maintain daily menu production records.
  2. Assist in preparing monthly menus for program and monthly food lists for parent meetings.
  3. Prepare Oakridge and Florence weekly food lists.
  4. Assist in maintaining Special Diet list with Food Service Manager and other staff.
  5. Track and assist in ordering food and non-food items and receipts of food service venders
  6. Reconcile weekly inventory of food and supplies.
  7. Assist with reconciliation of Daily Meal Count with Sign In and Sign Out Sheets.
  8. Assist in reconciliation of invoices.
  9. Assist with office support for Food Service Manager as directed.
  10. Answer telephone, provide routine information, route calls and take messages.
  11. Type or keyboard office memos, letters, spreadsheets, forms and labels
  12. Ensures that main kitchen operation needs, issues or problems are communicated to Food Service Manager in a timely and professional manner.
  13. Respond to the Operations Director (in the absence of the Food Service Manager) efficiently and appropriately to the unexpected (staff shortages, equipment malfunctions etc.) while maintaining strict meal schedules.

Assist Food Service Manager with the following (5%)

  1. Order and pick up misc. supplies as needed.
  2.  Ensure program compliance as needed.
  3.  Assure that quality services are delivered in a coordinated, integrated manner.
  4.  Submit monthly reports on Food Service activities to the Food Service Manager.
  5.  Monitor and assure availability of supplies, equipment and maintenance.
  6. Create and maintain supportive documentation as appropriate.
  7. Assist Human Resources in the hiring for regional sites and substitute staff.
  8. Participate in professional development activities and organized community events as needed.
  9. Perform other duties as requested.

All communications are potentially sensitive and are subject to Head Start Policy on confidentiality

Knowledge/Skills/Experience Required

  • Minimum of two years large scale food production experience including sanitation and safety procedures, inventory systems, USDA and other foodservice documentation. Associate Degree in Food Service or related degree is recommended.
  • Minimum of one-year clerical/ administrative experience with emphasis on billing reconciliation and record maintenance.
  • Strong computer and keyboarding skills (word processing, data entry, spreadsheet).
  • Skill in handling sensitive situations and information in a professional manner.
  • Must have a valid Oregon Driver’s License, be CPR/First Aide certified, have a current Food Handler’s Card and registry in Child Care Division- Criminal History Registry.
  • Excellent diagnostic and problem solving skills.
  • Ability to communicate (verbal and written) effectively and appropriately with others.
  • Ability to prioritize and manage work load and deadlines.
  • Ability to work independently and in team environment

Physical/Mental Abilities and Processes

  • Frequent sitting for long periods of time.
  • Frequent repetitive motion with hands, use of computer keyboard, telephone, filing and in food preparation activities.
  • High level of accuracy and attention to details.
  • Ability to work independently, making decisions in absence of Food Service Manager that insure efficient operation of kitchen.
  • Occasional standing, stooping, bending, reaching and lifting of up to 25 lbs in office and kitchen environment
  • Occasional lifting up to 50 lbs

Position Information

  • 12 month position
  • Supervised by Food Service Manager

This job description was last updated June 28, 2016. August 2021

This job description was last updated on 08/11/2021. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Because this position requires in-person work and is student and/or visitor facing, complete vaccination against coronavirus disease 2019 (also known as COVID-19) is required.

Head Start of Lane County is an EEO Employer.
Head Start of Lane County is an Equal Employment Opportunity Employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Are you able to perform all of the duties stated in the job description?

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