Position Purpose

To assist Health Consultant in monitoring, training, policy and procedure development and daily administration of Child Health Services and Family/Staff Health Education. Assist the Health Consultant in creating and maintaining collaborations with community agencies and Health Providers. Work in cooperation toward common goals with all other component areas (Education, Disabilities, Family Services, and Mental Health etc.) within the Head Start program.

Essential Job Responsibilities: Performance Indicators

Specialized Health Services Support (70%)

  1. Provide direct clerical support for Dental Prevention Program in Head Start Centers. (Peak times: October, November and March)
  2. Assist the Health Consultant in providing appropriate community health information and referrals for both staff and parents.
  3. Assist in responding to requests (phone, e-mail and written) from staff related to child health needs/concerns.
  4. Assist in the development and distribution of written and web based materials for children, adults and employees within the areas of: health, fitness, safety, nutrition and preventive health education.
  5. Assist Health Consultant and Community Health Centers of Lane County Staff with WebCAF data entry related to Medical & Dental Home, Medical and Dental Follow-up, and Child Health Appraisals.
  6. Oversee and assist clerical staff in submission of Child Health Appraisal forms to Health Care Providers and monitor their completion. (Peak time: September)
  7. Evaluate the “Certificate of Immunization Status” record for each enrolled and applying child and assure the proper date entry into WebCAF. (Peak time: July & August)
  8. Monitor completion of required immunizations for each enrolled child.
  9. Prepare annual “Primary Immunization Review”coordinating with LCPH for submission to Lane County Health Department in partnership with Health Consultant. (January & February)
  10. Provide staff with information and support related to child immunization requirements.
  11. Work with Health Consultant and Community Health Center staff on Centralized Record Keeping of Health related forms such as CIS, Health Appraisal, Dental Examination forms, and other forms as assigned.
  12. Assistance and oversight of data collection for health related grant and research projects as assigned.
  13. Assist HR in implementing and maintaining Staff CPR/First Aide Training.

Compliance and Tracking (20%)

  1. Assist Health Consultant with developing and maintaining written policies and procedures.
  2. Ensure that Health Services materials are tracked and accounted for.
  3. Utilize WebCAF reports to monitor Site and Program Wide compliance with deadlines for Hearing, Vision screenings, and assist Health Consultant in assuring that initial screenings occur within 45 days of program enrollment.

Committees/Planning (10%)

  1. Attend meetings, training and professional development activities as needed or requested by the Health Consultant.
  2. Assist Health Consultant in providing administrative support for OSHA mandated Safety Committee functions.
  3. Perform other duties as requested.

All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.

Knowledge/Skills/Experience Required

  • Associate Degree in Medical Records Administration or specific work experience in Oregon Immunization Records Laws as they relate to Head Start programs.
  • 2 Years of experience in data entry and medical records administration, detailed record keeping and excellent communication, computer/database & keyboarding skills. (Emphasis with school health services highly desirable).
  • Specific experience in medical records administration for Oregon Health Plan, federally qualified health centers and dental care organizations preferred.
  • Excellent oral and written and computer communications skills.
  • Working knowledge of local community resources related to medical and dental Care.
  • Education and/or experience in health, nutrition, child development, first aid, and safety desirable.
  • Current enrollment in the Child Care Division, Criminal History Registry
  • Valid Oregon Driver’s License and proof of insurance.

Physical/Mental Abilities and Processes

  • Ability to utilize agency resources, technology and library to appropriately answer questions and provide guidance to staff and parents.
  • Ability to work both independently and in a team environment.
  • Sustained concentration and attention to detail and accuracy & ability to prioritize a complex work load.
  • Excellent interpretation and problem solving skills
  • Ability to communicate effectively & professionally with parents, staff, and medical providers.
  • Understand, interpret and implement policies and procedures.
  • Determine workload priority, meet deadlines and ability to work independently
  • Ability to manage multiple tasks concurrently, strong organizational skills.
  • Must be detail oriented and maintain high level of accuracy.
  • Regular sitting, working at computer keyboard and desk, standing to file misc. documents in filing cabinet.
  • Occasional bending, stooping and lifting up to 25 lbs.

Position information:

  • 50 weeks per program year, supervised by Health Consultant.
  • Pay Grade 6 (Bargaining Unit)

Approved by Policy Council: 04/11/06

Updated: August 2021

This job description was last updated on 08/11/2021. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Because this position requires in-person work and is student and/or visitor facing, complete vaccination against coronavirus disease 2019 (also known as COVID-19) is required.

Head Start of Lane County is an EEO Employer.
Head Start of Lane County is an Equal Employment Opportunity Employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Are you able to perform all of the duties stated in the job description?

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