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Policy

Head Start of Lane County accepts children according to Federal age/income eligibility criteria.

Procedure

  1. Enrollment of child/family from wait lists follows Federal and Agency enrollment requirements.
  2. Priority is given to three year and four year old children from the neediest families in the Head Start (HS) portion of the program. Priority is given to the neediest families who fit age requirements in the Early Head Start (EHS) portion of the program.
  3. Parents and staff review and update enrollment policies annually to refocus enrollment according to community needs and federal requirements.
  4. The Community Assessment is used to determine the appropriate enrollment of children to best reflect the demographics of the community.
  5. The Agency monitors all of the above activities.
  6. In the HS portion of the program, each child enrolled must be at least three by the local school system date for kindergarten eligibility. (see Selection policy)
  7. Up to ten percent of children may be from over-income families who meet the selection criteria and who could benefit from HS or EHS services.
  8. As an Eligibility Application (EA) is received at the central office:
    1. Date stamp with date received.
    2. Verify attachments and keep with the EA:
      1. Verify the size of the family.
      2. Families who are enrolling a foster child, or who are currently homeless, will be categorically eligible.
      3. Income verification for the last twelve (12) months or prior calendar year. Income will be established using current Federal poverty level guidelines, from individual income tax form 1040, public assistance information, W-2 forms, pay stubs, written statement from employers, financial aid scholarships or grants, etc.
        1. Families who are currently receiving TANF benefits or Supplemental Security Income will be considered automatically income eligible without further proof of income.
      4. Birth date will be verified by birth certificate, medical card, immunization record or hospital verification, etc.
      5. Immunization status is verified by the Health Services Assistant.
      6. Information from Early Childhood CARES (EC CARES) will be used to verify disability information.
  9. An Eligibility interview (EI) , to confirm correct and complete application information, will be conducted with each signatory applicant after the initial EA is received. The EI will take place in person if possible, unless appearing for the EI would pose a burden or hardship to the family. If appearing in person for the interview is a hardship, staff will make a note of it in the child’s file and will conduct the EI by phone.
  10. EA information will be entered into the database by the central office Receptionist. (See the EA Process Manual). Signed statements regarding documents reviewed by staff and EI will be in each child’s application.
    1. Immunization information is entered into the database by the Health Services Assistant.
  11. EA processing staff will receive annual training to ensure that those employees are fully aware of the consequences established by the grantee for employees who knowingly sign a verification form that contains false information.

This policy complies with Head Start Performance Standard 45 CFR Section 1305
It has been approved by Policy Council on January 13, 2004. June 2010. December 2015.
It has been approved by Board of Directors June 2010. December 2015.

Updated December 2003. March 2008. July 2010. August 2014. October 2015.

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