Position Purpose

To apply agency wide professional expertise in Human Resources in order to provide personnel administration and employee relations, compliance with Head Start performance standards, Federal and State law, and labor contract agreements. Provides management/staff consultation, training and administration in area of expertise, hiring, recruitment, staff/volunteer records and policy/procedure administration.

Essential Job Responsibilities – Performance Indicators

Personnel Policy/Procedure & Employee Relations Administration (70%)

  1. Responsible for direction, consultation, training and dissemination of personnel related information to management, staff and policy council. Includes wage and hour laws, labor contract agreements, civil rights laws, workers compensation etc. as well as internal personnel policies and procedures.
  2. Research, interpret, revise and create policies involving personnel related issues. Remain updated on latest legal, labor contract and performance standard updates regarding Human Resources policies and procedures in order to remain within legal compliance.
  3. Research and implement fiscally responsible and efficient Human Resources processes i.e. benefit administration, compensation, training/development, performance evaluations, job descriptions etc.
  4. Advise and assist supervisors with personnel related issues and challenges, including performance improvement plans, feedback and disciplinary processes.
  5. Research and renew insurance products, plans and contracts and implement Joint Labor/Management Committee processes.
  6. Respond to staff grievances and complaints, following contract agreement and other legally mandated guidelines. Perform related investigations and documentation when warranted.
  7. Maintain positive communications with Union representatives, providing information when warranted and/or required.
  8. Act as principle agency representative/administrator on labor negotiations, joint labor management committee and joint labor management insurance committee.
  9. Create, maintain and track historical personnel related data, reports etc. for use in agency planning as well as informing leadership advisory committee, executive committee, board and policy council.
  10. Act as Executive Committee member, participating in short and long term planning, budget and program review.
  11. Responsible for timely and effective communication regarding personnel related matters (related policies, procedures, benefit changes etc.) to include updating of agency website for HR/Personnel related resources.

Supervision/Direction (20%)

  1. Supervise and direct HR staff in all recruitment, hiring, selection processes and other designated duties.
  2. Ensure that recruitment, selection and hiring processes follow internal policy, performance standard requirements and local, state and federal laws.
  3. Ensure orientation, documentation and benefit information is administered to staff.
  4. Ensure policy council receives proper information regarding all new hires and reclassification.
  5. Ensure that personnel files and staff databases are maintained and current.
  6. Ensure there is adequate security and confidentiality of records.
  7. Ensure periodic audit of files for compliance with INS I-9 guidelines, certifications, medical information, background checks as required by Head Start performance standards and Federal and State laws.
  8. Ensure worker injury records and worker’s compensation claims are processed and maintained in a timely manner, including early return to work and other related worker’s compensation processes.

Minor Job Responsibilities
Meetings & Training (10%)

  1. Attend meetings, trainings, committees and professional development activities as appropriate.
  2. Perform other duties as requested.

All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.

Minimum Qualifications

  • Minimum of a Bachelor’s Degree in Business Management/Human Resources or related degree,  AND
  • PHR/SPHR Certification strongly desired.
  • Minimum of five years Human Resources/Personnel work experience, including supervision of support staff. Preferably in a non-profit and/or union environment, including labor relations and negotiations experience.
  • Strong knowledge of Federal and State Labor Laws
  • Advanced computer skills, HR database, spread sheets, internet and e-mail.
  • Strong presentation and training skills.
  • Current enrollment in Child Care Division-Central Background Registry.

Knowledge, Skills and Abilities:

  • Sustained concentration and ability to handle multiple tasks often simultaneously.
  • Excellent verbal and written communication skills, with ability to write and articulate clearly/accurately complex policies and procedures.
  • Significant problem solving skills.
  • Ability to handle highly stressful and sensitive situations in a professional manner.
  • Ability to interpret and implement complex laws and policies.
  • Ability to work independently and maintain professional boundaries and confidentiality.
  • Ability to exercise tact and discretion in all employee interactions.
  • Frequent sitting for long periods using computer keyboard, telephone and other office machines.
  • Strong organization and time management skills, ability to meet tight deadlines.
  • Regular standing to file documents, make copies, faxing etc.
  • High level of efficiency, accuracy and attention to detail.
  • Occasional lifting up to 25 pounds, stooping, bending standing and reaching.

Position information

  • 52 weeks
  • Supervised by Executive Director

This job description was last updated on January 20, 2000, updated July 2008, edited 4/2014. 09/2016. August 2021

This job description was last updated on 08/11/2021. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Because this position requires in-person work and is student and/or visitor facing, complete vaccination against coronavirus disease 2019 (also known as COVID-19) is required.

Head Start of Lane County is an EEO Employer.
Head Start of Lane County is an Equal Employment Opportunity Employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Are you able to perform all of the duties stated in the job description?

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