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This is a new position, full time in the Finance Department. The position requires strong accounting knowledge, including financial statements, budgets, analysis etc. and at this point in time is considered a confidential (non bargaining unit position)as the position will be required to assist the Finance Director with negotiation documentation, planning etc. The closing date for receipt of materials from staff interested in applying will be 5 pm Friday Feb. 1, 2013. As always, internal staff need only send a cover letter or cover e-mail and an updated resume to Kim Steiner/HR Specialist by the deadline date and time. The wage rate is $14.35 per hour and it is a full year 40 hr per week position with five unpaid furlough days for this program year. We have not yet posted this to the Job Descriptions (need Sami to do the formatting) so I am pasting a copy here.

Financial Assistant

Position Purpose

Assists the Finance Department in maintaining accurate accounting systems for Head Start of Lane County, including but not limited to: Budgeting, Financial Analysis and Reporting, and Audit Preparation.
Essential Job Responsibilities – Performance Indicators
Budgeting (40%)
1. Assist in preparing and tracking annual budgets for specific grants, programs and
the agency as a whole.
2. Take part in annual budget committee meetings along with Finance Director.
3. Enter detailed budgets into the SAGE Fund Accounting software by segment to prepare monthly, detailed financial reports by Program, Region, and Department.
4. Prepare budgeting cost scenarios to be utilized during planning and union negotiations.
Account Analysis and Financial Reporting: (40%)
5. Utilize SAGE Fund Accounting software to prepare monthly, detailed financial reports by Program, Region, and Department for internal distribution to management.
6. Utilize SAGE Fund Accounting software and spreadsheets to prepare financial reports for outside granting agencies.
7. Analyze budget and actual financial data to prepare financial expenditure projections.
8. Assist in preparation of financial analysis as requested.
Other Responsibilities: (20%)
1. Assist Purchasing Agent as needed.
2. Act as backup for note taking for other confidential employee’s.
3. Audit Preparation.
4. Serve as back-up for other accounting staff.
5. Attend trainings, regional,negotiation and community meetings as needed.
6. Perform other duties as requested.
Minimum Qualifications:
• Associate Degree in accounting or related field preferred and minimum of four years (full-time equivalent) relevant general accounting and financial reporting and analysis experience.
• Knowledge of SAGE Fund Accounting software and/or proven ability to utilize complex computerized accounting systems.
• Strong computer skills, word processing, spreadsheets, email and internet.
• Employment is conditional pending immediate enrollment in the Child Care Division Central Background Registry.
• Health Questionnaire required post employment.

Knowledge, Skills and Abilities Required:
• Ability to prioritize and manage work load and deadlines.
• Sustained concentration and attention to detail and accuracy.
• Strong diagnostic and problem solving skills, particularly mathematical, bookkeeping and regulatory requirements.
• Ability to relate to clients from diverse populations, bilingual English/Spanish language skills helpful.
• Ability to communicate (verbal and written) effectively and appropriately with others.
• Ability to work independently as well as in a team environment.
• Regular sitting, working at computer keyboard and desk. Regular standing to file documents in filing cabinets. Occasional bending, stooping and lifting up to 25 lbs.
• All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.

Position Information
• 52 weeks per year
• 40 hours per week
• Supervised by Finance Director

Policy Council Approval – August 2012

Head Start of Lane County is an EEO Employer