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Policy

Civil Right regulations are intended to assure that the benefits of the Head Start Child and Adult Care Food Program are made available to all eligible persons. In recruiting and enrollment procedures we will make every effort to allow equal participation by all eligible and potential participants regardless of race, color, national origin, sex (including gender identity and sexual orientation), religion, age, or disability.  

Regulation

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity. A non-discrimination statement must be included in the parent handbook and the employees' handbook or anywhere that mentions CACFP or USDA (including menus and any flyer that is sent home to the parent). The statement should also be on the Head Start website.  

Classrooms of Head Start of Lane County must display the poster, "And Justice for All" where parents, adult participants and the general public can see and read it.

Procedure

  1. Annual training in Civil Rights will occur via the online training system. All staff are required to sign the Civil Rights training roster each year (located in the site's Civil Rights binder). 
  2. The procedure and complaint log, complaint forms, and training roster will be located in the site's civil rights binder.

The procedure is:  

  1. A Civil Rights Complaint is received by Head Start Employee. The Employee reports the complaint to their direct supervisor. 
  2. Civil Right Complaint is documented In Civil Rights Complaint Log by the Regional Manager. 
  3. The employee will give the Complaint Civil Right Complaint Form to the complainant and/or will assist the complainant in completing the Civil Rights Complaint Form.
  4. If the complainant returns the Civil Right Complaint Form to Head Start, the  Executive Director will forward the Civil Right Complaint Form to Oregon Department of Education (ODE) within three (3) working days 
  5. The Regional Manager is responsible for adding their contact information to the Civil Rights Complaint Log as the site's CACFP contact. The Regional manager is responsible for updating the forms within the civil rights binder each year. Complaint logs and training rosters must be kept for a minimum of four years.

SNP, CACFP and SFSP Sponsors: Child Nutrition Programs updated the Civil Rights forms with the new Nondiscrimination Statement. The updated forms are posted on the Nutrition Civil Rights web page. https://www.oregon.gov/ode/students-and-family/childnutrition/Pages/CivilRights.aspx 

The long nondiscrimination clause must be used on all publications that are over one page (8×11 front and back) that mention USDA Child Nutrition program. 

This policy complies with Head Start Performance Standard 45 CFR Section1304.23 . Updated June 2008, June 2010.December 2013. December 2015. May 2018. May 2022 © Head Start of Lane County. All rights reserved. Reviewed December 2020. May 2022