To provide assistance to the Regional Manager in areas of general program management for one region: coach, mentor, supervise and train all regional staff. Provide short term and long range planning for service delivery and training; act as an integrator of components, including health, nutrition, disabilities; function as liaison and information conduit between central office leadership, staff and community collaborators.
This position is considered a developmental position with the intent of eventual placement into a Regional Manager position pending final evaluation of performance and skills.
- Assist Human Resources in the hiring process for regional and substitute staff, inform the HR department of staffing needs and changes.
- Supervise, mentor, coach and administer work plans and directives to staff.
- Monitor the performance, attendance, certifications, required documents and timecards of all regional staff.
- Recommend areas of improvement to staff and promote training that reflects the individual needs of staff members and/or the team as a whole.
- Document and administer both positive and negative feedback and utilize Plans of Assist when warranted. Insure documentation is forwarded to Human Resources.
- Perform mid-year and annual performance evaluations based on quantifiable and objective criteria, utilizing agency forms and checklists designed for evaluations.
- Coordinate personal & professional development and training plans of all regional staff and insure teaching staff progress towards educational requirements as supported by the Performance Standards.
- Arrange and facilitate monthly regional meetings with staff and provide for mandated trainings and updates to policies and procedures.
- Facilitate the resolution of conflicts between staff.
- Promote a consistent exchange of information in all directions.
- Monitor, report and provide feedback for all employee related accidents.
- Monitor, evaluate and insure training of classroom volunteers.
- Ensure program compliance with codes of all state and local licensing agencies and grant requirements.
- Facilitate case management meetings, consultations, and staff meetings.
- Observe children and provide suggestions for behavior management and education programming to meet the individual needs of all children
- Monitor home visiting component.
- Coordinate the integration of components through team development, integrated work plans, and collaboration.
- Assure that quality services are delivered in a coordinated, integrated manner.
- Monitor and manage direct service budgets.
- Assure that all Head Start Performance Standards are met through the efforts of collaborative teams; establish and monitor systems that assure program quality.
- Submit monthly reports on direct service activities and status to the Program Director.
- Monitor and assure availability of supplies, equipment and maintenance.
- Design and administer internal structures and systems.
- Create and maintain supportive documentation as appropriate.
- Arrange for services in all functional areas, utilizing internal and external resources to provide medical, social, mental health, educational, and special services as deemed appropriate.
- Assure coordination among components, across levels, and within the organization as a whole.
- Coordinate with community partners in development of training and curriculum resources.
- Build rapport with local agencies, community service organizations, and educational providers.
- Attend and facilitate meetings, design and deliver training and formal presentations.
- Provide information on the Head Start program to the community.
- Participate in professional development activities and organized community events.
- Perform other duties as requested.
All communications are potentially sensitive and are subject to Head Start’s policy on confidentiality.
- Minimum of Associates Degree in ECE or related field with proof of significant current coursework leading towards a related Bachelors Degree required. Bachelor’s Degree in Early Childhood Education, Human Services or a related field is preferred.
- Minimum of three years experience in a pre-school environment, Head Start experience preferred, with strong knowledge of theories and practices of Early Childhood Education/Development and family services.
- Intermediate to advanced computer skills, internet and e-mail.
- Valid Oregon Driver’s License and proof of insurance and access to transportation.
- Within 30 days of employment must have Pediatric CPR & First Aid certification and have a current Food Handler’s Card.
- Current enrollment in Child Care Division – Central Background Registry.
- Leadership and supervisory skills.
- Excellent diagnostic and problem solving skills.
- Ability to communicate (verbal and written) effectively and appropriately with others.
- Ability to prioritize and manage work load and deadlines.
- Ability to work independently and in team environment.
- Ability to train and provide presentations to individuals and groups.
- Ability to interpret, apply, audit and teach various policies, procedures and regulations.
- Intermediate to advanced computer skills, including internet and e-mail.
- 48 to 52 weeks depending upon regional models.
- Supervised by Regional Manager.
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Policy Council Approval 06/12/07, Job Description created 05/25/07, edited 08/2012, edited 03/19
Head Start of Lane County is an EEO Employer.