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Policy

Head Start of Lane County will comply with the Oregon Department of Education Child and Adult Care Food Program requirement that a parent or guardian complete and sign the CACFP Child Enrollment form for all children participating in the CACFP Program.

Procedure

  1. A completed CACFP Child Enrollment form is required for every enrolled child in a site and model served CACFP meals (this does not include sites that are served National School Breakfast/National School Lunch by a school district or EHS home-base enrollees receiving non-CACFP playgroup meals).
  2. Enrollment staff will work with families to complete the CACFP Enrollment form.
  3. The Enrollment Staff will use the CACFP tab located in Child Plus under the Enrollment section. Select “Add CACFP Child Enrollment Form” to open form. Please note the “to be completed by parent/guardian only” section. Enrollment Staff may help guide parents or guardians while they fill out the form. Specific guidance may be needed for Part Day PM forms which include Lunch and PM Breakfast. Enrollment staff can choose to fill in the following: child’s name, days in care, and meals received because sites have structured hours in care, days in care, and meals received for all participants.
  4. If physical/paper enrollment is required, Enrollment Staff will print current CACFP Child Enrollment Form for the parent or guardian to fill out. Enrollment Staff will scan and upload form in Child Plus under Enrollment Attachments.
  5. If electronic enrollment procedures become necessary, Enrollment staff will send SignEasy templates of the form to families for information and signature. Enrollment staff should include in their message: please fill out form and then sign. Once the Enrollment staff receives the signed document, it will be uploaded in Child Plus under Enrollment Attachments.
  6. Enrollment staff will add CACFP Child Enrollment forms as an attachment under Enrollment in Child Plus. Enrollment staff will update the attachment type to “CACFP” and description to “program year CACFP signed <insert signature date>”. For example, “26-27 CACFP signed 6/15/26”
  7. When additional languages are necessary, Enrollment staff will use the Oregon Department of Education’s form located on their website under Child Care Center Sponsors.
  8. CACFP Child Enrollment forms will be completed prior to the child’s attendance in a classroom and no later than the last day of the month in which that child started attending.
  9. Head Start of Lane County will not claim meals for CACFP reimbursement without a completed CACFP Child Enrollment form on file.
  10. The date the center can claim meal reimbursement for a child is the first day of the month in which the CACFP Child Enrollment form was signed by the parent or legal guardian. CACFP Enrollment forms must be completed annually. Forms are active through the last day of the month in which it was signed twelve months later. For example, a form signed on 6/15/26 is active 6/1/26 to 6/30/27.
  11. At a minimum, a completed enrollment form must include the child’s first and last name, days and hours normally in care, meals normally received while in care, and parent or legal guardian signature and date.
  12. Routine child schedule changes during the year do not require an updated Child Enrollment form.
  13. During October, Regional Assistants (RA) will review CACFP Enrollment forms and ensure all forms are complete and uploaded correctly by October 31st. Child Plus Report 2132 can be used to monitor form.
  14. The Food Service Manager will monitor and review the CACFP Child Enrollment Form report for the October CACFP meal claim to ensure no meals are claimed without a completed or active form.
  15. Enrollment forms must be maintained on file by Head Start of Lane County for three years beyond the current fiscal year.

This policy complies with Head Start Performance Standard 45 CFR Section1304.23 .

Policy Council approved August 14, 2007. March 2023, June 2026

Updated June 2009. November 2009. February 2023, June 2026

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