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Policy

Staff will participate in regular integrated service meetings to ensure appropriate information sharing, planning, and service coordination for children and families across program components. For children with disabilities and other special needs, all team members will be fully informed of each child’s options, progress and services in order to collaborate for the planning and delivery.

Procedure

  1. Staff will participate in monthly integrated service meetings for children and families. Integrated service meetings may be either comprehensive or topic specific.
    1. Comprehensive integrated service meetings include information across all program components: child development, disabilities, health/nutrition, mental health and family engagement
    2. Examples of topic specific meetings include: Attendance, Education, Family Engagement, Health, Nutrition, Mental/Behavioral Health, Disabilities.
  2. Regional Managers (RMs) or Assistant Regional Managers (ARMs) will schedule monthly Integrated Service Meetings for each Head teacher within their region.
    1. Typically the RM or ARM, Head teacher, Family Support Coordinator (FSC), and Early Childhood Education Coordinator (ECEC) will attend although other staff may be invited as needed.
    2. Participants will plan for the meeting ahead of time and prioritize which children and families will be discussed.
    3. Information will be entered into the Family Services domain of Child Plus as a Staff Meeting Event at the time of the meeting. Team will indicate in Child Plus if meeting is Comprehensive or Topic Specific. If the meeting is Topic specific, staff will indicate the topic under discussion.
    4. Staff will document items which require follow up in the action field of the event in Child Plus.
  3. To support integrated service delivery, FSC will also meet monthly with each Head Teacher to review caseload and provide coaching and support around documentation and follow up in the area of Family Engagement. For example, Family Partnership Survey and goals, information and referrals (I&R), etc.

This policy complies with Head Start Performance Standard 45 CFR 1302.50 (b)(6) 

Policy Council approved on: April 8, 1997, December 12, 2000. September 11,2007. August 23, 2011. December 2014. March 2016

Updated August 12, 1999. July 24, 2000. July 16, 2002, August 15, 2002. June 10, 2003. June 16, 2004. June 2007. June 2008.June 2009. November 2009. October 2010.  August 2011. July 2013. December 2014. February 2016. January 2022

REVIEWED: January 2022

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