Field trips will be pre-planned and emergency procedures prepared. Field trips will support the classroom educational experience, current curricula, the level and cultural backgrounds of children.


  1. All field trips must be developmentally and age appropriate for the children who are attending and must comply with the Field Trip Safety policy and Playground Safety policy if applicable. See Field Trip Safety
  2. Staff must fill out Field Trip Planning and Approval form and submit to  Regional Manager three weeks prior to field trip.


  1. No more than one (1) hour in one-way travel time. Any trip that takes longer than one (1) hour must have approval by the Regional Manager. Exceptions could be made in outlying areas.
  2. Any field trip requiring bus transportation must be pre-approved by Regional Manager on the Request for Bus Service form.
  3. Request for bus service from Head Start must be sent in two weeks prior to the scheduled field trip.
  4. Siblings are not permitted to ride the bus on field trips. Siblings attending field trips (via personal vehicles) are the sole responsibility of the parent/guardian for supervision.
  5. Private vehicles can only be used by parent or authorized people to transport their own children. No other Head Start children may ride in that private car.

Food Service for Field Trips

  1. Any field trip requiring food must be pre-approved by the RM.  Submit the forms two weeks in advance of field trip.
  2. Submit request on the Central Kitchen Meal Order form by the 15th of each month for the following month.
  3. Submit “Memorandum-supply form (number of children/adults expected on field trip for supplies, bags, cooler, blue ice, etc.)
  4. Site staff may contact the Food Service Manager or Head Cook to confirm request was received and supplies available one week in advance of the field trip.

Teacher Responsibilities

  1. The field trip will be relevant to the curriculum (reflective of needs, interests and cultures of children). Document relevance on Field Trip Planning and Bus Request forms
  2. Staff will check that parents have signed permission for field trips. If there is no record of signed permission, written permission will be obtained.
  3. Classroom discussion will happen both before and after the field trip to prepare children and assess outcomes.
  4. Parents and volunteers will be encouraged to accompany field trips to ensure adequate supervision with appropriate adult/child ratios.
    1. There will be a ratio of at least one Head Start staff per eight children on field trips. Whenever possible the adult/child ratio should be as high as one adult per two children.
    2. It is particularly important to have a high adult to child ratio when going places that have either a large number of people present, near water (river, lakes, ocean), or areas that are remote and have few emergency facilities/phones nearby.
  5. Children will be counted and names recorded on an attendance sheet prior to leaving and before returning.
  6. Field trips to the central kitchen will be scheduled in advance with the Food Service Manager or Food Service Assistant

Parent Engagement

  1. Parents will be notified of any details about each field trip such as destination, activities, date and time of trip, and appropriate clothing.
  2. Teaching staff will work with families and other appropriate cooperating professionals (ie. Early Childhood CARES) as needed to ensure safe participation of all children.
  3. Direct service team members will discuss field trips at family events and visits, sharing how the field trips integrate into the curriculum, and how parents can be involved.
  4. Parents are encouraged to attend field trips, however, they may need to provide their own transportation due to limited seating on the bus.

This policy complies with Head Start Performance Standard 1302.47; 1302.30; 1302.31
It was approved by Policy Council on April 8, 1997; August 9, 2005

Updated July 7, 1999. November 15, 2000. November 6, 2002. June 7, 2004. May 23, 2005. June 2008. September 2016
©1995-2016. Head Start of Lane County. All rights reserved.