There will be a plan to accommodate and ensure the safety of children who have food allergies and other dietary restrictions. Special diets will be printed and posted every Monday.


  1. If a child requires a special diet due to a medical reason or a personal preference, staff member will have the parent fill out and sign the “Special Diet Request” form in the document archive. The special diet information will be entered into WebCAF in the special diet table in the nutrition domain and a copy forwarded to the Health and Nutrition Department at the central office.
  2. If an entire food group will have to be substituted (i.e. milk or all dairy, meat or poultry) the Health and Nutrition department will assure that the required medical authority’s signature is collected.
  3. If the special diet needs of the child are significant (i.e. diabetic diet, PKU diet, gluten free diet, etc.) then the RA, FSC or teacher, (or person doing the registration) will check in with the Health/Safety Consultant (HSC), and Food Service Manager (FSM) before telling the parents when the child can start.
  4. Every Monday the special diet report from Child Plus will be printed, reviewed and posted in kitchen and classroom. Teachers are responsible for assuring that special diets in their classroom are current.
  5. Food Service staff and Direct Service staff will ensure that a plan is in place for all children who have dietary restrictions prior to the first day of class.
  6. For children with diets that requires a significant amount of monitoring and extra preparation from the kitchen, special menus will be developed in consultation with Registered Dietitian.
  7. Food service management and staff are to document substitutes on an allergy list on central kitchen refrigerator. Lists of food allergies (without names) are to be posted by a.m. and p.m. and classroom (i.e. 1 or 2) on the site refrigerator.
  8. Classroom Food Service Workers and substitutes must be informed about each child’s dietary restrictions by the teachers and other direct service staff. Food deliveries should be checked daily to ensure that food has been planned for any special diets at the site.
  9. The HSC and FSM will coordinate with the family, direct service staff /regional managers and other specialists/consultants to assure that any needed follow-up occurs.
  10. The HSC will monitor allergy plans.
  11. All Direct Service teams will receive verbal and written education from the HSC and HS about Food Allergies and Food Intolerance.

This policy complies with Head Start Performance Standard 45 CFR Section 1304.23 .
It was approved by Policy Council on October 14, 1997. December 9 2003
Revised June 13, 2003; Revised October14, 2003. June 27,2006. August 17, 2006. June 2008. August 2009. September 2015. April 2021
© 1995-2021. Head Start of Lane County. All rights reserved.

REVIEWED: April 2021