See (Operations: Use of Agency Property Policy)
- Employees who will use an agency vehicle must have a valid driver’s license and annual DMV check on file.
- The Employee who will use the vehicle must reserve the vehicle on the Outlook Calendar (Reservation How-to-Guide).
- There is a gas card assigned to each vehicle. When you check out a vehicle you are also checking out a gas card. Receipts from the gas card must be given to finance (Staff may be responsible for fees to replace a gas card if lost).
- Keys and Gas cards must be coordinated through the Operations Director or a designee.
- Employees must follow current traffic safety laws.
- The driver should complete a vehicle inspection prior to leaving. There is a clipboard in each vehicle with a checklist.
- Return the vehicle to the condition you reserved it in. Make sure to collect all your belongings and pick up any trash.
- Notify the Operations Director and/or the Transportation manager of any issues with the vehicle. (Was there a warning light on, damage to the vehicle, an accident, etc.).
- For any vehicle accident the Operations Director and Transportation Manager need to know as soon as it is safe.
- If you no longer need a vehicle, you should cancel the Outlook Reservation.