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Policy

Head Start of Lane County will establish and annually review the program selection criteria. These criteria will consider the age of the child, and the extent to which the family meets the criteria established. A minimum of ten percent of enrollment opportunities each year will be made available to children with disabilities.

Procedure

  1. Over-income children will be selected only if no income-eligible children or expanded income eligible children are on the waiting list. Enrollment staff will consult with ERSEA Manager prior to offering a slot to an over income family.
  2. The Head Start database will develop a waiting list report using the following point system:
    1. Child’s age (25 points maximum possible)
      1. 25 points – Four year olds (4 years – 4+)
      2. 10 points – Three years, six months – three years, 11 months
      3. 00 points – three years – three years, five months
    2. Child’s Health (20 points possible) (e.g. ADHD/ADD, diabetes, heart condition, conditions requiring medications [asthma, eczema, seizure], traumatic brain injury, visual impairment, hearing impairment, other)
      1. 10 points – First diagnosed medical issue, five points for any additional, maximum to 20.
    3. Child’s Disabilities (10 points maximum possible) (e.g. developmental delay, communication disorder, emotional/behavioral disorder, orthopedic impairment)
    4. Parental Status (15 points possible)
      1. 15 points – Child in foster care
      2. 15 points – Child is not in foster care, but is not living with a biological or adoptive parent
      3. 10 points – Only one adult lives in the home
      4. 10 points – Parent or guardian needs an interpreter.
      5. 10 points – Parent is receiving disability paymen
    5. Environmental (30 points possible)
      1. Children will receive points if their immediate family has faced any of the following issues in the past two years:
        1. Drug or alcohol abuse
        2. Domestic violence
        3. Homelessness
          1. All currently homeless families will be prioritized for enrollment (100 priority points assigned)
        4. Migrant worker
        5. Incarceration of a parent
        6. Death in the family
        7. Divorce / Family breakup
        8. Child abuse/neglect
        9. Military deployment
  3. Mid-year vacancies that occur in the preschool model will be filled with an Early Head Start (EHS) transitioning child. If no EHS child is awaiting HS placement, a currently enrolled HS student requesting transfer will be offered placement. If no currently enrolled HS student is awaiting transfer, an age eligible wait listed children will be offer placement.  Children currently enrolled in EHS will be given top priority for placement opportunities (see Child Assignment to Classroom policy).
  4. The ERSEA department will attach all legal documents, referrals, IFSPs or health information to the child’s electronic file, when these documents are received with the Eligibility Application, or during the Eligibility process.
  5. The Full Day Regional Assistant, together with the ERSEA and/or Full Day Manager will determine if a family qualifies for full day/full year model.
  6. All eligible families will be placed on the appropriate wait list(s) by the ERSEA department.
  7. ERSEA staff will communicate directly with the parent/guardian regarding the status of the application. This communication will usually be a hard copy letter mailed to the family’s mailing address. However, application status may also be communicated via email, text or voice, depending upon the family’s preference and/or staff ability to reach the family using that specific mode of communication. Any communication or attempts to communicate with the family will be noted in the Eligibility section of the child’s electronic record. Application status communication will include one of the following topics:
    1. Family is eligible and child placed on wait list.
    2. More information or documentation required.
    3. Family is over income but may be enrolled as space allows.
  8. Age eligible children that are not enrolled in a given program year must re-establish eligibility to be considered for enrollment in the following program year.

This policy complies with Head Start Performance Standard 1302.16(a)-(c)
It was approved by Policy Council on September 1997.March 2002. May 2003. April 2004. May 2005. May 2010. June 2010. August 2012
It was approved by the Board of Directors on November 2009. May 2010. June 2010. October 2012

Updated March 2000,October 2000, April 2001, January 2002, February 2002. May 2003.April 2004. November 2004. May 2005. March 2010. July 2010.August 2012. April 2018. February 2019.

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