Head Start of Lane County (the agency) sets forth this policy and procedure to ensure the equitable selection of children to be enrolled into services. The agency will establish and annually review the program selection priority points. These priority points will consider the age of the child, and the extent to which the family meets the criteria established. A minimum of ten percent of enrollment opportunities each year will be made available to children with diagnosed disabilities.
Over Income applicants will be selected for enrollment only when no Income Eligible (100% of the Federal Poverty Level/FPL or below) or Expanded Income Eligible (101% to 130% of the FPL) applicants are on the waiting list. No more than 10% of funded enrollment slots will be granted to children/ families deemed to be Over Income.
A waiting list will be created in Child Plus using the following point system:
For Head Start child’s age
25 points – Four year olds (4 years – 4+) = 25 points
10 points – Three years, six months – three years, 11 months = 10 points
00 points – three years – three years, five months = 00 points
All eligible families will be placed on the appropriate wait list(s) by the ERSEA department.
Vacancies that occur in the preschool model will be filled with an Early Head Start (EHS) child transitioning to HS.
If no EHS child is awaiting HS placement, a currently enrolled HS student requesting transfer or a currently enrolled HS student transferring to HSOLC from another HS program will be offered placement.
If no currently enrolled HS student is awaiting transfer, an age eligible wait listed children will be offered placement.
Siblings living in the same household will be prioritized for enrollment, as long as the 10 percent (10%) maximum for Over Income slots has not been reached.
The ERSEA department will attach all legal documents, referrals, IFSPs or health information to the child’s electronic Child Plus file, when these documents are received with the Eligibility Application, or during the Eligibility process.
The Full Day Regional Assistant, together with the ERSEA and/or Full Day Manager will determine if a family qualifies for full day/full year model.
ERSEA staff will communicate directly with the parent/guardian regarding the status of the application. This communication will consist of a hard copy letter mailed to the family’s mailing address, whenever a mailing address is available. However, application status may be communicated via email, text or voice, depending upon the family’s preference and/or staff ability to reach the family using that specific mode of communication. Any communication or attempts to communicate with the family will be noted in the Eligibility section of the child’s electronic record. Application status communication will include one of the following topics:
Family is eligible and child’s name placed on wait list.
More information or documentation required.
Family is over income but may be enrolled as space allows.
Age eligible children who are not enrolled or who withdraw in a given program year must re-establish eligibility to be considered for enrollment in the following program year.
Selection of Over-income children: Enrollment staff will consult with ERSEA Manager prior to offering a slot to an over income family. When eligibility is determined for over income applicants (up to 10 percent of total enrollment), the criteria in the Selection policy will be used. Extended Income eligible applicants who fall within 101% – 130% of the poverty guideline will selected and offered placement before families who fall above 131%- of the poverty guideline. Over income families will not be selected unless there is no waiting list of Income Eligible or Expanded Income Eligible applicants.
This policy complies with Head Start Performance Standard 1302.16(a)-(c)
It was approved by Policy Council on September 1997.March 2002. May 2003. April 2004. May 2005. May 2010. June 2010. August 2012. March 2021. March 2022. June 2023
It was approved by the Board of Directors on November 2009. May 2010. June 2010. October 2012. March 2021. March 2022. June 2023
Updated March 2000,October 2000, April 2001, January 2002, February 2002. May 2003.April 2004. November 2004. May 2005. March 2010. July 2010.August 2012. April 2018. February 2019. March 2021. March 2022. March 2023. June 2023