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Policy

All families will have the opportunity to participate in an ongoing family partnership survey and goal setting process. Staff will meet with each family to complete the Family Partnership Plan (FPP). This can be completed in the home, center or community location depending upon parent preference. Staff is encouraged to conduct home visits in the home setting as much as possible. The visit will be conducted in the family home language, language of choice or through interpretation.

As part of the family partnership process, staff must offer parents the opportunity to develop a family goal which includes responsibilities, timelines and strategies for achieving these goals as well as progress towards goal.

Benchmark

All families will have the opportunity to participate in the ongoing Family Partnership survey and goal setting process.

Procedure

Family Partnership Plan Development

  1. Staff will use the Family Partnership survey to guide the discussion and develop goals or provide information and referrals based upon the family’s priorities. Ideally this will happen at the first teacher home visit but if not, an additional contact will happen in a timely manner.
  2. The family partnership survey will be completed and scored initially at the beginning and again as additional assessments are completed. The scores from the family partnership plan will be documented in the Family Partnership Table in WebCAF along with linked notes to provide details shared at the home visits.
  3. As determined appropriate, Family Support Coordinators (FSC) will support teachers in the completion of the Family Partnership Survey.
  4. Staff will utilize Program Consultants, Coordinators and Specialists, the community resource poster, websites such as Lane 211, Lane Kids, ECKLC, HSOLC, and other Internet resources to make appropriate referrals and provide resources that address the family’s goals.
  5. If the family is already working with another agency and has established goals or pre-existing plans, staff will support the family to continue working on those goals as part of their Head Start experience. A summary of the pre-existing agreement would be entered in WebCAF in the goal table as a linked note. A release of information signed by parent/guardian should be requested to facilitate information sharing with the agency. Document in “permissions” section in WebCAF.
  6. Discussion during family contacts should include the family’s goals, needs and interests.
    1. Goals must include responsibilities, timelines, strategies and progress in achieving them.
    2. Staff may utilize the Family Partnership Agreement worksheet to document the goal, Copy will be provided to the parent and one copy will be placed in the site file.

Follow up Documentation Procedures

  1. A goal will be created based upon family preference or in the area which scored highest on the family partnership plan.
  2. Staff will document the contact in the meeting table of WebCAF. A short summary of the contact will be documented as a linked note in the meeting table of WebCAF to include what was discussed and who was present.
    1. Details about goals or I & R work shall be contained as linked notes in the goal and I & R tables.
  3. Documentation of formal goal(s) will be made within five (5) working days in the goal table in WebCAF. Details regarding progress or completion of strategies and/or the goal itself will be entered as linked notes in the goal table in WebCAF.
  4. Teacher or FSC will enter scores in the WebCAF Family Partnership table for each area of the FPS. FPS forms will be placed in the site file, family service section by the staff member who completed the form.
  5. After the initial goal is completed the family will have the opportunity to develop new goals in continuation of the family partnership process.
  6. As part of the family partnership process, information and referrals must be provided as requested and documented in WebCAF (see Information and Referral policy). Details around information and referrals provided will be included through linked notes in the I & R table in WebCAF.
  7. When meeting dual language learners (DLL) families, interpreters will need to be scheduled first and in blocks of time that allow for multiple site coverage. Needs should be discussed in advance of the meeting time and staff should enter the home together in these cases to allow for optimal interpretation.
  8. When clarification is needed in regards to management and documentation of caseload, teaching staff will consult with RM for support and Family Support Coordinators will access the Family Services consultant.

This policy complies with Head Start Performance Standard 45 CFR 1304.40 (a)(2)
It was approved by Policy Council on September 8, 1998. August 29, 2005. September 12, 2006. August 23, 2011. August 2014.
Updated July 18, 2000. July 8, 2002 May 30, 2003, August 18, 2003. August 12, 2005. June 2006. June 2007. June 2008. May 2009. August 2011. September 2012. July 2013. July 2014

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